Council Meeting – 11 May 2026

Agenda

Welcome and open the meeting.
26/27/001
Agree on the Parish Council Chair for the forthcoming year.
26/27/002
Receive and approve any apologies for absence.
26/27/003
Agree the co-option of a Councillor to the remaining Casual Vacancy and complete relevant forms.
26/27/004
Agree the Vice Chair for the forthcoming year.
26/27/005
Receive disclosures of interests from Councillors on matters at this meeting.
26/27/006
Suspend Standing Orders and allow for Parishioner Questions and Observations and to receive reports from County and Borough Councillors.
ANNUAL POLICY & PROCESS
26/27/007
Review and agree the current asset list.
26/27/008
Review and agree the annual subscriptions.
26/27/009
Agree forward schedule of meetings for the year.
26/27/010
Agree terms of reference and membership for the Staffing Committee.
26/27/011
Adopt updated Standing Orders.
26/27/012
Adopt updated Financial Regulations.
26/27/013
Review and agree cemetery fees and policy.
26/27/014
Review and agree the Allotment Policy.
26/27/015
Review and agree the Data Protection Policy.
26/27/016
Review and agree the Complaints Procedure.
26/27/017
Agree Scheme of Delegation for the Clerk.
MEETINGS
26/27/018
Approve the Minutes for the Parish Council meeting held on 13th April 2026.
PLANNING
26/27/019
Review and agree responses to any last minute planning applications and report any decisions.
26/27/020
26/00601/FUL – Wolds Pastures, Hoe Lane, Cropwell Butler, NG12 3AE – Proposed new infill (self-build) two-storey dwelling, associated engineering operations to alter land levels, landscaping and external works. [Deadline: 20/05/2026]
26/27/021
26/00652/FUL – The Limes, The Fosse, Cropwell Butler, NG12 3AQ – Change of use of residential annex/short term rental property to general rental purposes. [Deadline: 14/05/2026]
26/27/022
26/00724/FUL – Willow Brook, Back Lane, Cropwell Butler, NG12 3AD – Raising of existing bungalow roof by 1m to form bedrooms upstairs new single storey rear extension , new detached carport, new garden room and application of insulation and render to some elevations of bungalow. [Deadline: 16/05/2026]
26/27/023
26/00753/FUL – Barnsfield Farm, Radcliffe Road, Cropwell Butler, NG12 3AG – Single rear extension and two storey rear extension including balcony, New rear roof light. [Deadline: 22/05/2026]
FINANCE
26/27/024
Review and agree the Internal Audit for 2025-26.

26/27/025
Review and agree the External Audit submission for 2025-26, including the Exemption Certificate, Annual Governance and Accountability Return (AGAR) reporting requirements, and exercise of public rights for the period of 3rd June 2026 to 14th July 2026.
26/27/026
Review and agree the revised budget for 2026-27.
26/27/027
Review and agree the Financial Report for the period.
26/27/028
Review and approve the Accounts for Payment.
26/27/029
Review and approve grounds maintenance contract for the seasons of 2026-2028 inclusive.
GENERAL
26/27/030
Agree interim grass cutting across the village by existing cemetery grounds maintenance contractor at £140 per cut.
REPORTS (information only)
26/27/031
Update report on flooding, including the natural flood management plan.
26/27/032
Update report on road and traffic issues.
26/27/033
Clerk’s report.
26/27/034
Update on Village Hall matters.
26/27/035
Update on Sheldon Field.
26/27/036
Update on village assets.
NEXT MEETING
26/27/037
Consider agenda items for the next meeting on 8th June 2026 commencing 7.00pm.
Close meeting.